Free tool · For facilities, property & maintenance managers

Don't let tasks fall through the cracks! Create one clean action list in 30 seconds.

Paste a long email, instant message, notes from a phone call, or a quick conversation about a maintenance task. Get an editable, owner-by-owner checklist you can actually act on — no spreadsheet gymnastics.

Paste, extract, export Takes under a minute
What comes outSample extraction
  • Confirm chiller shutdown window with vendorIn Progress
  • Order replacement belts for AHU-3Not Started
  • Send elevator inspection cert to tenant repBlocked
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Built and used by a working facilities manager — Trevor Harley, CFM, LEED AP, PMP.

1

Paste the thread

Drop in raw emails, tenant texts, or a maintenance log.

2

Extract the asks

Owners, next steps, due dates, buildings and vendors get pulled out in under a minute.

3

Own the list

Edit inline, set priority, then export to CSV or Excel to share with your team or for you to get to work on!

Trevor Harley

Made for the people who keep buildings running.

I’m Trevor — a facilities manager who got tired of losing tasks in long email threads. This is the tracker I use myself, free for fellow facilities, property and maintenance managers. For more tips and insights, subscribe to my YouTube channel.

Watch on YouTube